Original listing text, shown exactly as published by the company.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative Responsibilities
- Provide day-to-day administrative support to the General Manager and Associate General Managers.
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare meeting materials, reports, presentations, and correspondence.
- Assist with travel arrangements, expense reporting, and internal meetings.
- Maintain organized files, records, and confidential information.
- Support communication between leadership, employees, vendors, and external partners.
- Assist with special projects and operational tasks as needed.
- Other duties as assigned.
Social Media Responsibilities
- Create and schedule social media posts for the Moscone Center’s platforms.
- Assist with creating engaging content that supports Moscone Center’s digital and social presence.
- Support paid and organic social media campaigns, including tracking engagement and performance metrics.
- Generate basic reporting on social media channels and website traffic metrics using Google Analytics and platform insights.
- Take photos of conventions and events and coordinate with Moscone Center staff to gather all event photography and content assets to a file share system.
- Update website content as requested, including basic formatting and photo placement.
- Stay up to date on the latest social media events and trends, platform updates, and best practices.
- Maintain a professional and engaging online presence across company platforms.
- Assist with internal communications, presentations, flyers, and promotional materials.
- Monitor social media engagement and escalate inquiries when appropriate.
- Other duties as assigned.
Contract Review Responsibilities
- Organize, track, and maintain vendor contracts, vendor agreements, and related documentation.
- Monitor contract deadlines, renewal dates, and approval timelines and provide reminders as needed.
- Maintain organized filing systems for contracts and operational records.
- Support leadership with contract-related tracking, reporting, and administrative follow-up.
- Assist with invoice tracking, purchase orders, and operational paperwork.
- Ensure documents are complete, organized, and routed appropriately for review and approval.
- Other duties as assigned.
QUALIFICATIONS
- Bachelor’s degree is preferred, or equivalent combination of education and experience.
- 2+ years of administrative, office support, coordination, social media support, or related experience.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office suite (Excel, PowerPoint, Word), Google Workspace, and social media platforms, including Instagram, Facebook, LinkedIn, and X.
- Experience with Canva, Drupal, Adobe Creative Suite, or other basic content creation tools.
- Understanding of social media content creation and platform best practices.
- Experience supporting document tracking, vendor coordination, contracts administration support, or managing operational paperwork.
- Photography experience strongly desired.
- Strong professionalism and confidentiality.
- Strong attention to detail and follow-through.
- Positive attitude with the ability to work independently and collaboratively in a fast-paced environment.
PHYSICAL REQUIREMENTS
- Prolonged periods of sitting and working on a computer.
- Ability to occasionally stand, walk, bend, and lift up to 30 pounds.
- Frequent use of standard office equipment, including phones, printers, and computers.
- Ability to read screens, review documents, and perform work requiring close visual attention.
- Ability to communicate effectively in person, by phone, and in writing.
Please apply with a copy of your resume to be considered.
Equal Opportunity Statement
Legends Global is committed to fostering a diverse, equitable, and inclusive workplace. We encourage applications from individuals of all backgrounds, including Women, Minorities, Individuals with Disabilities, and Protected Veterans.
Legends Global is proud to be an Equal Opportunity/Affirmative Action employer and a VEVRAA Federal Contractor.
