Corporate Event Planner

Hims & Hers is the leading health and wellness platform, on a mission to help the world feel great through the power of better health. We are redefining healthcare by putting the customer first and delivering access to care that is affordable, accessible, and personal, from diagnosis to treatment to delivery. No two people are the same, so we provide access to personalized care designed for results. By normalizing health & wellness challenges and innovating on their solutions, we’re making better health outcomes easier to achieve.

Hims & Hers is a public company, traded on the NYSE under the ticker symbol “HIMS.” To learn more about the brand and offerings, you can visit hims.com/about and hims.com/how-it-works . For information on the company’s outstanding benefits, culture, and its talent-first flexible/remote work approach, see below and visit www.hims.com/careers-professionals.

​​About the Role:Hims & Hers is seeking a Corporate Event Planner to join our Employee Experience team on a full-time, four-month contract. You'll bring your hospitality expertise and organizational chops to plan and execute internal events that reflect our culture and keep our people connected, managing everything from venue sourcing and vendor negotiations to day-of logistics and post-event wrap-up. You'll partner closely with leaders and stakeholders at all levels to deliver seamless, memorable experiences while keeping projects on time and on budget. If you thrive in fast-paced environments and love bringing creative ideas to life, you'll love this role.

You Will:Plan and organize internal events according to internal requirements, including researching and hiring vendors, booking venues, planning transportation, inviting participants, planning activities, banquet management, packing event materials and creating name badges and signage.

• Communicate directly with stakeholders throughout the event planning process to provide updates, align on event goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details.
• Meet with leaders and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements.
• Negotiate contracts with venue personnel, caterers, hospitality staff, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.
• Remotely monitor and oversee events from preparation and set-up through teardown to ensure adherence to planned format, compliance with regulations, cooperation between vendors, resolution of issues, and overall satisfaction of participants and sponsors.
• Perform post-event tasks promptly such as meeting with clients to ensure satisfaction, reviewing invoices and bills, approving payments, and documenting issues and resolutions.
• Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve stakeholders.
• Monitor Employee Experience events inbox and manage communication templates
• Assist with other administrative tasks for employee experience team as needed

You Have

• Bachelor’s Degree or equivalent working experience
• 5+ years of experience in hospitality, corporate events, events management, or event agency experience
• Experience working with all levels of management
• Experience managing a high volume of projects, events and vendors
• Excellent written and verbal communication skills, including the ability to handle conflict calmly and professionally
• Experience supporting multiple events of varying sizes at any one time
• Detail-oriented and reliable with good time-management skills
• Onsite event experience is a must, however no onsite support is needed during the assignment