Executive Assistant (C-Team Level)

Your day-to-day responsibilities

• Act as a trusted partner to the C-level Executives you support with a primary focus on time management, travel coordination, and logistics, ensuring their days run smoothly and efficiently.
• Proactively manage complex calendars across multiple time zones, making well-judged decisions on scheduling, prioritization, and meeting logistics, and anticipating needs to resolve conflicts before they impact executive effectiveness.
• Manage end-to-end travel planning and logistics, including international travel, itineraries, meeting coordination, and last-minute changes, resolving issues calmly and independently.
• Ensure executives are well prepared for meetings and travel by coordinating materials, agendas, and communication with internal teams, partners, and other stakeholders, handling coordination with discretion and sound judgment.
• Handle administrative routines and execution-focused tasks with accuracy and consistency, including coordination, follow-ups, and maintaining trackers, timelines, and action lists, with strong attention to detail and timely follow-through.
• Create, maintain, and organize documents, presentations, trackers, and spreadsheets, ensuring accuracy, clarity, and strong visual quality across both Microsoft Office and Google Workspace environments.
• Collaborate closely with other Executive and Administrative Support teams to ensure consistent, high-quality executive support and smooth coverage.
• This will require you to be tech savvy and able to quickly pivot between tasks.

What we’re looking for

You have 5+ years of experience as an Executive Assistant or similar role for senior leadership, ideally in a high-growth international company, and bring the following qualities:

• Full professional proficiency in English, both verbal and written (additional language skills are a plus)
• Excellent organisational and prioritisation skills, with the ability to manage competing demands calmly under pressure
• Strong attention to detail, you notice the small things that keep operations running smoothly and accurately.
• Confidentiality and trust, you handle sensitive and confidential information with absolute discretion and sound judgment.
• A proactive, anticipatory mindset - you spot issues before they arise and act independently to resolve them
• Strong interpersonal and communication skills
• Technical fluency across digital tools (e.g. Google Workspace, MS Office, and AI)
• Flexibility and adaptability in a fast-moving environment where priorities can shift quickly

Application Process

• TA screening (30 min)
• Hiring manager and peer interview (45 min)
• Assignment
• 2 x executive stakeholder interviews (30 min each)

Working at ICEYE

At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win.