Original listing text, shown exactly as published by the company.
Key Responsibilities
Executive Support
- Manage the founder's inbox end-to-end, including prioritizing communications, drafting responses, and ensuring important items receive timely attention
- Maintain inbox organization and support the goal of consistently reaching inbox-zero
- Own calendar management, including scheduling meetings, coordinating across multiple time zones, and protecting focus time
- Anticipate scheduling conflicts and proactively resolve issues before they impact priorities
- Support travel planning, meeting preparation, and other executive administrative needs as required
LinkedIn & Professional Presence Management
- Manage the founder's LinkedIn presence with a high degree of discretion and professionalism
- Draft and schedule occasional LinkedIn content aligned with the founder's voice and brand
- Manage connection requests and inbound messages
- Escalate sensitive communications for review and approval before action
- Ensure all external communications maintain a thoughtful and conservative approach
Customer Outreach & Growth Operations
- Support outbound business development efforts within the construction sector
- Research, identify, and qualify prospective customers and strategic design partners
- Draft personalized outreach and follow-up sequences
- Maintain CRM accuracy and ensure prospect information remains organized and up to date
- Monitor and nurture warm opportunities to prevent promising conversations from going cold
- Collaborate closely with the founder to continuously improve outreach effectiveness
Team Coordination & Operations
- Act as a central point of coordination across a small, fast-moving team
- Track action items, project timelines, and operational priorities
- Coordinate internal meetings, team rituals, and company events
- Assist with offsite planning, logistics, and team communications
- Help ensure cross-functional initiatives stay organized and moving forward
Additional Growth Operations Responsibilities
- Build and maintain target account lists within the construction industry
- Execute structured outbound outreach campaigns and follow-up sequences
- Track investor, customer, and partner communications to ensure timely follow-up and engagement
- Coordinate design partner conversations and support relationship management efforts
- Maintain strong CRM hygiene and ensure all prospect and customer data remains accurate and up to date
- Manage multiple ongoing conversations and follow-up threads, ensuring no opportunities fall through the cracks
- Help convert conversations, introductions, and relationships into qualified pipeline opportunities
What We're Looking For
- 3+ years of experience supporting senior executives, founders, or leadership teams
- Strong experience in executive assistance, operations, project coordination, or similar roles
- Exceptional organizational and time-management skills
- Excellent written and verbal English communication skills
- Ability to handle confidential information with professionalism and discretion
- Experience managing calendars, inboxes, and executive priorities
- Comfortable working directly with founders and senior leadership
- Experience with CRM platforms and productivity tools such as Google Workspace, Slack, Notion, or similar software
- Strong attention to detail and follow-through
- Highly proactive, resourceful, and comfortable operating independently in a remote environment
- Interest in startups, technology, and customer-facing business operations
Additional Details
- Fully remote position
- Working hours: 9:00 AM – 6:00 PM EST
- Direct collaboration with the founder and leadership team
- Long-term opportunity with significant growth potential
- Location: India, Philippines (Remote)
