Executive Assistant – Head of Legal (Primary Support)

Key Responsibilities

Executive Calendar Management● Manage and maintain a complex executive calendar● Schedule, reschedule, and coordinate internal and external meetings● Prioritize requests and protect executive time● Coordinate with stakeholders to ensure efficient scheduling● Monitor and manage inboxes related to scheduling needs

Expense Reporting & Administration● Manage monthly expense reporting using SAP Concur● Collect, organize, and upload receipts● Submit expense reports accurately and on time● Provide expense support for up to three executives

Travel Coordination● Book and coordinate executive travel (primarily train travel)● Manage itineraries and scheduling changes● Ensure smooth travel logistics and documentation

Executive & Administrative Support● Provide administrative support for the Head of Legal● Assist with meeting preparation and documentation● Support deck creation and presentation formatting (PowerPoint)● Assist with general Microsoft Office-based tasks● Maintain organized documentation and digital files

Must-Have Qualifications

• 3–5+ years experience as an Executive Assistant supporting senior leadership● Strong experience in calendar management for executives● Experience handling executive expense reporting● Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)● Strong written and verbal English communication skills● Ability to work full-time in Eastern Time (US)● High level of discretion and professionalism● Strong organizational and prioritization skills…