Original listing text, shown exactly as published by the company.
Beghou brings over three decades of experience helping life sciences companies optimize their commercialization through strategic insight, advanced analytics, and technology. From developing go-to-market strategies and building foundational data analytics infrastructures to leveraging artificial intelligence to improve customer insights and engagement, Beghou helps life sciences companies maximize performance across their portfolios. Beghou also deploys proprietary and third-party technology solutions to help companies forecast performance, design territories, manage customer data, organize, and report on medical and commercial data, and more. Headquartered in Evanston, Illinois, we have 10 global offices.
Our mission is to bring together analytical minds and innovative technology to help life sciences companies navigate the complexity of health care and improve patient outcomes.
The Executive Assistant & Office Manager is a hybrid role responsible for providing high-level administrative support to local leadership while owning the day-to-day operations of Beghou’s headquarters office. This position serves as a trusted partner to firm leadership and as the primary, visible point of contact at the front desk, exercising sound judgment and initiative to ensure a professional, welcoming, and well-run office environment.
We’ll trust you to
- Executive & Leadership Support
- Provide comprehensive administrative support to local leadership, as needed, enabling effective leadership and efficient operations.
- Manage calendars, schedule meetings, and coordinate logistics to ensure optimal time management and preparedness.
- Handle and prioritize incoming communications, exercising sound judgment, discretion, and professionalism.
- Prepare presentations, documents, reports, and materials for internal and external use.
- Coordinate travel arrangements, including flights, lodging, ground transportation, and itineraries.
- Monitor and manage expenses, reimbursements, and invoices in accordance with company policies.
- Conduct research and gather information to support decision-making as requested.
- Maintain confidentiality and professionalism when handling sensitive or confidential information.
- Office Management & Front Desk Operations
- Serve as the primary, in-office presence at the front desk, acting as a visible and professional representative of the firm.
- Greet and assist visitors, support meetings, and ensure a welcoming experience for employees, clients, and guests.
- Oversee day-to-day office operations, ensuring the office environment is organized, functional, and professional at all times.
- Manage office supply inventory across offices, anticipating needs, placing orders, and expediting deliveries as needed.
- Coordinate maintenance and functionality of office equipment; evaluate new equipment or processes when appropriate.
- Handle mail, packages, shipping, filing, scanning, and general clerical tasks as needed.
- Events, Meetings & Coordination
- Coordinate and support national and local meetings, events, and internal gatherings, including space planning, catering, materials preparation, and logistics.
- Prepare agendas, capture and distribute meeting minutes when required, and track follow-up actions.
- Support firm-wide initiatives and special projects as assigned.
You'll need to have
- Minimum of 5 years of experience in an executive assistant, administrative, office management, or similar role, preferably in a professional services or fast-paced environment.
- Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.
- High level of professionalism, discretion, and comfort handling confidential information.
- Proactive, resourceful, and able to anticipate needs and take initiative independently.
- Strong attention to detail and commitment to accuracy.
- Excellent verbal and written communication skills.
- Demonstrated proficiency with Microsoft Office (Word, PowerPoint, Excel), with advanced Excel skills preferred.
- Demonstrated executive presence and ability to represent the firm with professionalism and confidence.
- Positive, collaborative approach with the ability to work effectively across teams and with firm leadership.
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the role. Duties and responsibilities may change, or new ones may be assigned at any time with or without notice.
