A remote role at Assist World. Digitize and organize large volumes of documents (Google Drive)
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Original listing text, shown exactly as published by the company.
Admin & Organization (CORE)
Digitize and organize large volumes of documents (Google Drive)
Light HR admin work ( maintenance of the paperwork and upkeep in our system).
Expense Tracking & Light Bookkeeping
Track and manage corporate credit card expenses
Match receipts to transactions
Prepare expense reports for accounting
Ensure accurate documentation of company spend
Project & Operations Support
Support ongoing construction project coordination
Track invoices and ensure proper documentation
Maintain and update budget tracking files
Ensure all paid invoices are stored and organized
Calendar & Scheduling Management (VERY IMPORTANT)
Manage both personal + professional calendar
Prevent double bookings
Schedule meetings, appointments, and commitments
Book personal appointments (e.g. doctors, gym, etc.)
Proactively optimize calendar usage
General Executive Support
Act as a right-hand support to a senior executive
Help prioritize tasks and improve workflow efficiency
Assist with ad hoc admin tasks
Potentially support light HR admin (forms, submissions)
Tools & Software
Sage Intacct (or any accounting software)
Light bookkeeping experience
Experience with automation tools
Comfortable using AI tools
Ideal Candidate
3+ years experience as a VA / EA / Operations Assistant
Strong organizational skills (borderline OCD in a good way)
Proactive and independent (doesn’t wait to be told everything)
Comfortable supporting senior-level executives
Strong attention to detail…
Assist World
Other
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