Original listing text, shown exactly as published by the company.
Responsibilities
- Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
- Partner with other admins and senior leaders to align calendar availability and ensure the Executive is available for any necessary meetings, while balancing managerial and personal demands.
- Plan and execute on-site and off-site meetings, dinners, and events, including for Executive with customers
- Arrange domestic and international travel arrangements
- Prepare monthly expense reports, and coordinate other documentation, where needed
- Coordinate special projects as needed
- Serve as the face of Dropbox on behalf of your lead and act as a liaison, building great relationships with internal stakeholders and external contacts
- Partner with the admin community to ensure necessary coverage for full leadership team and set operating standards for the organization
Requirements
- Bachelor's Degree or equivalent field experience with 6+ years experience in an administrative support role
- Experience with heavy calendaring for multiple executives and teams
- Event planning experience
- Ability to travel up to 50%
- Great communication skills and the ability to work effectively with a spectrum of personalities
- Strong Google calendar/e-mail/doc skills
- Ability to juggle many projects and priorities at once in an organized manner
- Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
- Track record of consistently going above and beyond with a proactive mindset
- Ability to maintain composure and sense of humor in high-pressure situations
- Admin peer support experience and has worked on an Admin team of at least 20+
- Passion for Dropbox and helping your leads and their teams as they scale
Preferred Qualifications
- Experience working in tech
- Experience working with a product team
- Experience working with a go-to-market/customer-facing team
- Project or program management experience
Durable Skills
AI fluency means using these tools to amplify human judgment, not replace it. We believe people with these skills will thrive as work and technology continue to evolve:
- Awareness: Understand yourself and others.
- Judgment: Evaluate information and make decisions in complex situations.
- Adaptability: Learn, adjust, and stay effective through change.
- Connection: Communicate, collaborate, and build trust.…
