Facilities Coordinator

The Role

We are looking for a Facilities Coordinator to join our Facilities Team. As a Facilities Coordinator, you’ll be part of a cross-functional team whose mission is to lead IonQ on its journey to build the world’s best quantum computers to solve the world’s most complex problems.

In this role, you will be responsible for day to day front desk administrative duties and support of the facilities team. The ideal candidate is someone who is a team player with a “no job is too big or too small” attitude.

Responsibilities

• Receive visitors at the front desk by greeting, welcoming, directing, ensuring compliance to visitor policies, and announcing them appropriately.
• Assist facilities team with coordination of visitors and new-hires including creating invites, access, and desk and room assignments.
• Ensure office environment is tidy and presentable at all times.
• Receive and prioritize facilities work orders including maintenance, supply, and EHS request.
• Provide end-user helpdesk administrative support as required.
• Receive, sort and manage daily mail.
• Answer, screen, and forward Facilities team emails.
• Order supplies and keep inventory of stock items.
• Initiate purchase orders as required.
• Assist facilities team with light lab maintenance including retrieving and delivering equipment to lab for calibration and maintaining EHS records.
• Assist in maintaining office security by following and communicating access and safety procedures and being a liaison with building security.
• Maintain, update, and review facility documents. Other tasks as required by business needs.

Requirements

• 3-5 years of proven experience as a receptionist or in a similar role
• Self-motivated with the ability to complete assignments with minimal supervision; must be able to work well both independently and with others
• Excellent organizational skills, problem-solving skills and ability to efficiently multitask
• Attention to detail in maintaining logs, reporting documentation, and data entry
• Excellent interpersonal skills, including the ability to communicate and collaborate effectively with all levels of personnel, executives, customers and external vendors in a positive manner
• Comfortable working in a fast-paced environment, with the ability to prioritize shifting business needs throughout the day.
• Flexible and able to adapt to changing procedures, systems, and priorities
• Familiarity with Microsoft 365 Suite and Google Workplace
• Familiarity with project management software such as Jira, Smartsheets, or others

Preferred Qualifications

• Associate’s/College degree; BS/BA in Business Administration or relevant field
• Familiarity with lab environments
• Experience in customer support
• Experience in a high-tech, fast-paced technical office environment
• Certified Notary preferred

The approximate base pay range for this position is $29.76 - $35.94 per hour. The total compensation package includes base, bonus, equity, and a range of benefit options found on our career site.

Compensation will vary based on individual factors such as education, qualifications, and experience of the final candidate(s), specific office location, and calibration against relevant market data and internal team equity. Posted base salary figures are subject to change as new market data becomes available. Our benefits include comprehensive medical, dental, and vision plans, matching 401K, unlimited PTO and paid holidays, parental/adoption leave, legal insurance, and a home technology stipend. Details of participation in these benefit plans will be provided when a candidate receives an offer of employment.

At IonQ, we believe in fair treatment, access, opportunity, and advancement for all while striving to identify and eliminate barriers. We empower employees to thrive by fostering a culture of autonomy, productivity, and respect. We are dedicated to creating an environment where individuals can feel welcomed, respected, supported, and valued.

We are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are proud to be an Equal Employment Opportunity employer.

US Technical Jobs. The position you are applying for will require access to technology that is subject to U.S. export control and government contract restrictions. Employment with IonQ is contingent on either verifying “U.S. Person” (e.g., U.S. citizen, U.S. national, U.S. permanent resident, or lawfully admitted into the U.S. as a refugee or granted asylum) status for export controls and government contracts work, obtaining any necessary license, and/or confirming the availability of a license exception under U.S. export controls. Please note that in the absence of confirming you are a U.S. Person for export control and government contracts work purposes, IonQ may choose not to apply for a license or decline to use a license exception (if available) for you to access export-controlled technology that may require authorization, and similarly, you may not qualify for government contracts work that requires U.S. Persons, and IonQ may decline to proceed with your application on those bases alone. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.

US Non-Technical Jobs. Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum. Accordingly, we will have some additional questions regarding your immigration status that will be used for export control and compliance purposes, and the answers will be reviewed by compliance personnel to ensure compliance with federal law.