Grants Specialist

1. Provide support to institutional giving team in grant writing and grant reporting duties including

• Gathering information from program staff to articulate project goals, activities, outcomes, etc.
• Writing/editing compelling and informative letters of intent, grant proposals, and reports for submission, including assembling documentation and budgets
• Perform basic data analysis and visualization as necessary for grant reporting

2. Support the fundraising activities of the institutional giving team by ensuring that grant proposal and reporting timelines are on track and deadlines are met.

3. Assist in the coordination of site-visits and donor meetings, including the creation of briefing memos and meeting agendas.

4. Perform prospect research on current, lapsed, and prospective Institutional and Corporate Giving partners.

5. Create research briefings to be reviewed with Institutional Giving Team for potential funding opportunities.

6. Maintain timely and accurate records on current donors and potential donors to support ongoing activity and future fundraising—including plans, tracking, and reporting.

7. Ensure program staff are up-to-date and aware of grant requirements in order to be accountable to funders

8. Demonstrate an understanding of and commitment to remain informed about PPIL protocols, policies, and procedures.

9. Demonstrate an understanding of and commitment to PPIL core values of access, activism, care, confidentiality, diversity, excellence, integrity, respect, self-determination, and stewardship; practice these values in relations with internal and external customers.

Other Functions

1. Provide on-going support to program and finance staff as it relates to grant administration and organizational policies.

2. Develop and maintain a basic grants management manual and communicate appropriately with staff concerning policies, procedures, and updates.

3. Maintain foundations records, grants calendar, and related management platforms utilizing Salesforce, NetSuite, and other online databases.

4. Coordinate the review, execution, and filing of grant agreements in collaboration with legal department and executive leadership.

5. Assist Development Data and Operations Manager in institutional gift processing, entry, and acknowledgement.

6. Other duties as assigned

Physical Demands

The physical demand characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General office environment, noise level is usually low. Will usually be working with general office equipment, including computers, phones, and printers. While performing the duties of this job, the employee is regularly required to stand, walk, talk, read, see and hear. The employee is frequently required to use hands and fingers to type, handle, or feel and reach. The employee is regularly required to sit. The employee must occasionally lift and/or move up to 25 pounds.

Supervisor: Director of Institutional Giving

Status: Full-time, Salaried, Exempt

Education/Experience

• 2+ years of experience with grants administration and/or compliance (government grant experience) preferred.
• Bachelor’s degree or equivalent work experience preferred, High School Diploma/GED required.
• Grant writing experience required in a nonprofit or philanthropic setting.
• Ability to think and problem-solve creatively.
• Strong project management and time management skills; highly organized and detail oriented.
• Effective written and oral communication skills.
• Ability to work among people with a wide range of cultural backgrounds, training and experience.
• Enjoy working independently and as part of a team.
• Proficiency with Microsoft Office required (Word, Excel, Outlook and PowerPoint).
• Experience with Salesforce.com or other CRM systems (Raisers’ Edge, Donor Perfect) desired.
• Technology skills must include expert-level Excel, and other Microsoft Office programs, and a strong ability to evaluate and learn new systems.

Professional Qualities

• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from internal and external parties at all levels. Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to perform with a high degree of accuracy and attention to detail.
• Ability to forge collaborative working relationships, addressing problems with and through colleagues with multiple professional backgrounds.
• Commitment to the goals of Planned Parenthood.
• The Grants Specialist works closely with development, program, and finance staff to manage a robust and diverse portfolio of corporate, foundation and governmental grants. This position will ensure organizational effectiveness and compliance by helping to set relevant policies and provide technical assistance as required.
• The Grants Specialist is a vital connector for the finance, development, and program staff, so they must possess strong collaboration skills along with the ability to see and understand all points of view.