HR Operations Executive

Key Responsibilities

• Human Resources : Act as the primary point of contact for employee
• Onboarding: Ensure new employees are on boarded smoothly with all necessary documentation and induction. Conduct background verification, reference check and facilitate induction sessions
• Employee Records Management: Maintain accurate employee records, including personal details, job performance, and training records. Assist in preparing materials for HR audits and inspections
• Compliance & Policies: Manage attendance, leave tracking, and time-off requests. Monitor adherence to company policies and statutory regulations.
• Employee Relations: Assist in resolving employee queries, maintaining a positive work culture, and providing guidance on HR-related matters. Conduct team-building activities and employee engagement initiatives.
• Exit: Support in exit formalities.

Administration

• Office Management: Oversee the day-to-day operations of the office, including managing office supplies, ensuring a safe and tidy working environment, and liaising with vendors for office-related services (e.g., cleaning, maintenance, etc.).
• Meeting Coordination: Arrange and coordinate meetings, conference calls, and travel arrangements for senior management. Arrange logistics for meetings, conferences, and events, including booking venues, arranging travel, and managing virtual meeting platforms. Event Management for all offsite meetings and sending invites.
• Document Management: Manage filing systems for HR and administrative documents, ensuring proper record-keeping and compliance with legal requirements. Coordinate with courier vendors. Maintain in-out register for all the couriers.
• Event Planning: Coordinate company events, team-building activities, and employee welfare programs.
• Guest Relation: Greet and assist visitors, clients, and vendors professionally. Handle incoming phone calls, emails, and correspondence.
• Billing Support: Work with finance to ensure billing aligns with scope and timelines. Prevent discrepancies
• Director Desk Support: Take up other duties as assigned. Handle ad-hoc tasks including scheduling, travel bookings, and timeline management. Calendar Management

You'll will need to have

• HR certifications (e.g., SHRM-CP, PHR) are a plus.
• 6-8 years of Experience in a similar role
• Previous experience in a similar role in a fast-paced environment.
• Bachelor's degree in human resources, Business Administration, or a related field.

Key Requirements

• Proven experience as an HR Executive or Administrative Assistant.
• Familiarity with HR software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and confidentiality.…