Original listing text, shown exactly as published by the company.
Responsibilities
Office Operations & Administration
- Oversee daily office operations to ensure a seamless and efficient work environment.
- Manage office facilities, infrastructure, and vendor services (housekeeping, security, IT support, etc.).
- Ensure workplace readiness, including seating, supplies, and employee experience.
- Drive office policies, compliance, and administrative best practices.
Executive & Leadership Support
- Provide high-level administrative support to leadership.
- Coordinate executive travel, including flights, accommodations, itineraries, and logistics.
- Act as a liaison between India leadership and global teams to ensure smooth communication and coordination.
Event & Engagement Management
- Plan and execute office events, team engagement activities, onboarding sessions, and leadership visits.
- Manage vendor coordination, budgeting, and logistics for events and initiatives.
- Drive initiatives that enhance employee experience and workplace culture.
Vendor & Procurement Management
- Manage vendor relationships, contract negotiations, and service delivery.
- Oversee procurement processes, ensuring timely delivery and cost optimization.
- Track vendor performance and ensure adherence to SLAs.
Meeting & Coordination
- Manage complex scheduling across multiple time zones for leadership and cross-functional teams.
- Coordinate meetings, prepare agendas, track action items, and ensure timely follow-ups.
- Support cross-functional collaboration with Product, HR, Finance, and global teams.
Process Improvement & Reporting
- Identify and implement process improvements to enhance operational efficiency.
- Maintain organized documentation, records, and reporting dashboards.
- Drive standardization of administrative processes across the organization.
Requirements
- Bachelor’s degree in Business Administration or related field.
- Minimum 10+ years of experience in office management, administration, or executive support roles.
- Experience working in multinational / global environments preferred.
- Strong organizational and multitasking skills with high attention to detail.
- Excellent communication and stakeholder management skills.
- Proven ability to manage vendors, budgets, and office operations independently.
- Proficiency in Microsoft Office Suite and collaboration tools (Slack, Asana, etc.).
- Ability to anticipate needs, take initiative, and operate with minimal supervision.
- High level of professionalism, discretion, and confidentiality.
