Office Administrator

Key Responsibilities

• Manage Critical Correspondence:

Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader.

• Office Coordination:

Maintain structured filing systems for all documents, ensuring accessibility, accuracy, and confidentiality.

• Leadership Support:

Schedule and coordinate meetings, appointments, and travel for senior management, anticipating needs and managing priorities effectively.

• Communication Gatekeeper:

Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional, and accurate responses.

• Operational Excellence:

Monitor deadlines, follow-ups, and action items; proactively flag risks and ensure timely completion of tasks.

• Administrative Execution:

Draft memos, reports, and internal communications; manage office supplies and liaise with vendors to maintain seamless operations.

• Project Assistance:

Support leadership with special projects and initiatives, providing strategic administrative input where needed.

Qualifications & Skills

• 3–5 years of experience in office administration or executive support, preferably in fast-paced corporate or startup environments.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines with precision.
• Strong written and verbal communication skills; professional and confident in handling senior leadership matters.
• Proficient in Microsoft Office Suite and office management tools.
• Highly discreet and capable of handling confidential information with integrity.
• Self-starter with a proactive mindset; thrives under ambiguity and can anticipate needs before they arise.

Preferred Attributes

• Experience working closely with senior management or in a CEO office setting.
• Strong problem-solving and critical thinking skills with an ownership mindset.
• Ability to act as a trusted liaison between leadership, staff, and external stakeholders.