Original listing text, shown exactly as published by the company.
Key Responsibilities
- Prepare and issue employment contracts, addendums, HR letters, and confirmation documents under the guidance of the Lead, Contracts & HR Administration.
- Maintain clean and accurate digital employee records, ensuring all updates are reflected correctly in HRIS and aligned with payroll requirements.
- Support the review of documentation for accuracy, completeness, and compliance with Moniepoint’s templates and standards.
- Update and track contract status, approvals, and signatures to ensure timely processing for new hires, transfers, and internal changes.
- Assist Talent Acquisition by preparing documentation for new joiners as part of the hiring process.
- Work closely with Payroll Operations to ensure all contract-related changes, allowances, and deductions are captured correctly.
- Support internal audits by organising digital files, preparing evidence, and ensuring records are accessible and up to date.
- Contribute to the upkeep of template libraries, version control, and documentation logs.
- Respond to basic HR administration queries, routing more complex issues to the appropriate team.
- Provide general administrative support to People Operations, especially during onboarding waves and payroll cut-off periods.
- Partner with business leaders to operationalize people plans, ensuring alignment with organizational goals and talent priorities.
Qualifications
- 1–3 years of experience in HR administration, People Operations, or an administrative support role.
- Basic understanding of HR documentation, employee records, and data accuracy requirements.
- Comfortable working with HR systems, spreadsheets, and document management tools.
- Strong attention to detail with the ability to spot inconsistencies quickly.
Preferred Qualifications
- Experience working in multi-country or fast-paced organisations.
- Familiarity with HRIS platforms and digital signature tools.
- Interest in HR operations, compliance, and process improvement.
About You
- You are organised, precise, and reliable, someone who takes pride in accuracy.
- You learn quickly and enjoy working with structured processes and templates.
- You communicate clearly and aren’t afraid to ask for clarification when needed.
- You understand the importance of confidentiality and careful handling of sensitive data.
- You enjoy supporting others and helping complex processes run smoothly.
What Success Looks Like
- Contracts, letters, and records are processed accurately and within agreed timelines.
- HRIS and payroll data stay aligned due to careful updates and checks.
- Documentation libraries are organised, compliant, and consistently maintained.
- Audit reviews are smooth, with well-structured, accessible records.
- Colleagues trust your accuracy, responsiveness, and attention to detail.
- People Operations runs more efficiently because foundational admin work is consistently reliable.
What to expect in the hiring process
- A preliminary phone call with one of our recruiters.
- A 60 minute interview with the hiring manager, our Head of People Experience.
- An interview with our Chief People Officer
- An interview with our Group COO
Moniepoint is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and candidates.
