Original listing text, shown exactly as published by the company.
Essential Duties and Responsibilities
- Interview Coordination
- Schedule and coordinate interviews across APJ, and occasionally U.S. time zones
- Manage complex calendars for candidates, interview panels, hiring managers, and executives
- Arrange virtual, phone, and in-person interviews
- Prepare and distribute interview confirmations, calendar invitations, and relevant materials
- Proactively identify and resolve scheduling conflicts
- Maintain accurate interview records within the TA systems
- Candidate Travel & Logistics
- Arrange domestic and international candidate travel, including flights, accommodations, and ground transportation
- Ensure compliance with company travel policies and budget guidelines
- Prepare and distribute detailed candidate itineraries
- Manage travel changes, cancellations, and disruptions as needed
- Support coordination of visa documentation where applicable
Candidate Experience
- Serve as a primary point of contact for candidates during the interview process
- Provide timely, professional communication across multiple time zones
- Ensure a consistent, organized, and positive interview experience
Recruiting Operations Support
- Maintain accurate and timely data entry within the TA systems
- Support applicable hiring metrics reporting and operational tracking
- Assist in improving scheduling workflows and coordination processes as the organization scales
- Collaborate cross-functionally with recruiting, PX, finance, and hiring teams
Qualifications Education & Experience
- Bachelor’s degree preferred or equivalent professional experience
- 3+ years of experience in recruiting coordination, HR coordination, or high-volume scheduling
- Experience coordinating interviews across APJ time zones
- Experience booking international travel preferred
Skills & Competencies
- Strong organizational and time management skills
- High attention to detail and accuracy
- Ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills in English
- Proficiency with Applicant Tracking Systems (e.g., Greenhouse, Ashby, Lever, Workday, Modern Loop)…
