Senior Administrative Assistant

What we're looking for

• 4+ years of experience supporting senior executives (VP level and/or equivalent), ideally in Security/Product.
• Demonstrated strength managing competing priorities across multiple leaders with excellent judgment and calm under pressure.
• Strong project management skills: you can take an ambiguous ask, define the work, and drive it to completion.
• Ability to build enough technical/contextual understanding to anticipate needs and coordinate effectively with engineering teams.
• High discretion and integrity with confidential information.
• Clear, concise written and verbal communication; comfortable drafting exec-ready notes and messages.
• Highly organized, detail-oriented, and systems-minded (you improve processes rather than just "keep up".
• Proficiency with modern collaboration tools (Notion, Google Workspace, Slack, Zoom, calendar tooling).

What you can expect (day-to-day)

• Own and optimize complex, multi-stakeholder calendars for Security and Product VPs (prioritization, tradeoffs, rapid changes, proactive planning).
• Drive meeting hygiene and outcomes: agendas, pre-reads, the right attendees, action items, and follow-through.
• Coordinate operating rhythms (team meetings, leadership syncs, planning cycles, business reviews, org communications).
• Partner with VPs on priority management—anticipate conflicts, surface risks early, and propose options/solutions.
• Manage travel and logistics (when applicable): itineraries, changes, expense support, and clear communication.
• Serve as a trusted liaison to senior leaders, internal teams, and external stakeholders—ensuring timely, clear, professional communication.
• Handle confidential information and sensitive topics with care, good security practices, and sound judgment.

Key outcomes (first 3-6 months)

• VP time is reliably protected and aligned to top priorities; fewer "fire drills" and smoother transitions between weeks/quarters.
• Operating rhythms run predictably with strong preparation and documented follow-through.
• Stakeholders experience clear, responsive coordination and feel confident in how to engage the VPs.
• Cross-VP coordination improves (shared meetings, dependencies, comms), reducing duplication and last-minute churn.

USA-based roles only: The annual base salary for this role is between $98,000 USD and $137,000 USD, plus immediate participation in 1Password's benefits program (health, dental, 401k and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.

Canada-based roles only: The annual base salary for this role is between $80,000 CAD and $112,000 CAD, plus immediate participation in 1Password’s generous benefits program (health, dental, RRSP and many others), utilization of our generous paid time off, an equity grant and, where applicable, participation in our incentive programs.

At 1Password, we approach each individual's compensation with a promise of fair market value and internal equity commensurate with experience and specific skill set.

This posting is for an existing vacancy.

🏆 Peer-to-peer recognition through Bonus

ly

🌎 Remote-first work environment

*Some roles in our GTM team are currently being hired for in-person hybrid work in Toronto and Austin. These roles will specify on the posting.

You belong here.

1Password is proud to be an equal opportunity employer. We are committed to fostering an inclusive, diverse and equitable workplace that is built on trust, support and respect. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. Be yourself, find your people and share the things you love.

Accommodation is available upon request at any point during our recruitment process. If you require an accommodation, please speak to your talent acquisition partner or email us at nextbit@agilebits.com and we’ll work to meet your needs.

Remote work is a part of our DNA. Given that our company was founded remotely in 2005, we can safely say we're experts at building remote culture. That said, remote work at 1Password does mean working from your home country. If you've got questions or concerns about this, your talent partner would be happy to address them with you.

Successful applicants will be required to complete a background check that may consist of prior employment verification, reference checks, education confirmation, criminal background, publicly available social media, credit history, or other information, as permitted by local law.

1Password uses artificial intelligence (AI) and machine learning (ML) technologies, including natural language processing and predictive analytics, to assist in the initial screening of employment applications and improve our recruitment process. See here for the latest third party bias audit information. If you prefer not to have your application assessed using AI/ML features, you may opt out by completing this form. For additional information see our Candidate Privacy Notice.