Senior Executive Assistant

What you’ll do

The Executive Assistant will provide support to the Americas-based senior leadership, primarily the VP, Financial & Strategic Partnerships. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests. The role offers a diverse set of responsibilities, as you will also partner with local and global teams to ensure the smooth running of internal events, launch of new initiatives, and onboarding of new starters; you will also provide contingency support for reception and office tasks, as needed.

This role is based in San Francisco.

Responsibilities

• Manage and coordinate calendars for multiple senior leaders across different time zones
• Run team meetings and help with large company meetings such as all hands, offsites etc
• Design, implement and support the execution of mechanisms to help the teams of the executives supported operate more efficiently and effectively (e.g., trackers/status reports, Airwallex <> partner POC mappings, internal/external QBRs)
• Act as the point of contact for internal/external stakeholders requiring time and or action from the respective executives
• Proactively coordinate internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.
• Confirm travel arrangements, including (but not limited to) flight and hotel bookings, transfers, visa coordination, and other local requirements
• Prepare and/or distribute internal communications on behalf of the executives (to include management of team distribution lists)
• Coordinate company and team events (e.g., sales kickoffs, EOY parties, etc.)
• Assist in preparing documents and presentations
• Manage invoices and expenses
• Assist with the coordination of new workplace initiatives
• Occasionally help with reception, office management, and other project tasks

Who are you

We're looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have, but are not mandatory.

Minimum qualifications

• 7 years of experience in EA/ABP role supporting senior executives
• Diligence, reliability, and a strong sense of responsibility and ownership–particularly in relation to confidential and sensitive matters
• Appetite for new challenges and opportunities
• Experience fostering a positive, spirited and collaborative working environment
• Exceptional written and verbal communication skills
• Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom

Preferred qualifications

• Experience working in one or more fast-paced entrepreneurial/startup environments
• Some familiarity with fintech/financial services companies and industry terminology

Applicant Safety Policy: Fraud and Third-Party RecruitersTo protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page.

Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary.

Equal opportunityAirwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.