Senior Executive Business Partner

What you’ll do

• Support the Chief Information Officer with day-to-day administrative and operational needs across scheduling, communications, planning, and execution.
• Manage complex calendars by vetting requests, prioritizing meetings, recommending tradeoffs, and aligning schedules with GitLab meeting norms and practices.
• Proactively manage inbound requests to the CIO by framing issues, offering recommendations, and helping drive timely decisions instead of simply escalating questions.
• Own and strengthen leadership cadences across the broader Office of the CIO, including staff meetings, team meetings, planning rhythms, and other recurring operating mechanisms.
• Prepare detailed agendas, briefing materials, and meeting content far enough in advance to support thoughtful review and meaningful discussion in internal and external meetings.
• Track follow-ups, action items, deliverables, and updates across direct reports and functional peers, and actively remind the CIO when action or acknowledgment is needed.
• Help the CIO maintain strong visibility into team progress, emerging issues, and moments of achievement across the organization.
• Build trusted working relationships with leaders, direct reports, and key individual contributors to stay close to what is happening in the division and provide informed insight and advice.
• Coordinate end-to-end travel logistics, including transportation, lodging, security, visas, and related documentation.
• Process expense reports and monitor reimbursements with accuracy and timely follow-through.
• Partner with People Operations, Information Technology, recruiting teams, and other Executive Business Administrators to resolve logistics, schedule interviews, coordinate onboarding, and provide coverage when needed.
• Manage team meetings, onsites, and events by handling scheduling, materials, vendor coordination, owning agenda development, pre-meeting prep, note-taking, action item tracking, and budget support while using AI tools to streamline routine work and information synthesis.

What you’ll bring

• Experience supporting senior executives in a fast-moving business environment, with the judgment to manage shifting priorities, sensitive matters, and competing demands.
• A proactive, partnership-oriented working style, with the ability to anticipate needs, move quickly, and adapt thoughtfully to an ever-changing environment.
• Comfort operating in ambiguity and managing complexity with sound judgment, calm execution, and strong problem-solving skills.
• Ability to manage complex calendars, travel, and expenses for multiple stakeholders while maintaining accuracy and clear communication.
• Experience working with technology or Information Technology organizations, with an understanding of how to support cross-functional operational work.
• Strong executive communication skills, including the ability to synthesize information, prepare recommendations, and ensure the right content is ready at the right time.
• Demonstrated follow-through and accountability, including the confidence to keep senior leaders on track with reminders, open items, and commitments.
• Strong interpersonal skills and the ability to build trusted relationships across leaders, peers, and key contributors while maintaining discretion with confidential information.
• Proficiency with tools such as Google Workspace, Slack, Zoom, and Navan or similar platforms used for collaboration, scheduling, travel, and expense management.
• Comfort using AI tools to improve productivity, automate routine tasks, and synthesize information.
• A collaborative, independent, and detail-oriented approach, including openness to transferable experience from adjacent administrative or project coordination backgrounds.