A on-site role at Amgen.
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Original listing text, shown exactly as published by the company.
The Sr Executive Assistant will provide comprehensive administrative and operational support to the MEA VP and Gulf GM, based in Dubai, UAE. This role requires a highly organized, proactive, and detail-oriented professional who can manage complex executive schedules, coordinate across regional and global time zones, facilitate confidential communication, and ensure smooth day-to-day leadership operations. The ideal candidate will serve as a trusted partner to senior leaders, enabling them to focus on strategic priorities for the MEA and Gulf business.
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Manage and optimize complex calendars for the MEA VP and Gulf GM, including prioritization of meetings, agenda flow, and schedule changes.
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Coordinate domestic, regional, and international travel arrangements, including flights, accommodation, ground transport, visas, itineraries, and logistics.
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Prepare, organize, and quality-check materials for internal and external meetings, including agendas, presentations, briefing documents, reports, and follow-up actions.
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Handle correspondence, emails, meeting requests, phone communications, and document routing on behalf of senior leaders, ensuring timely and professional responses.
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Support on project management
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Provide administrative support for Gulf and MEA leadership forums and business reviews led by the MEA VP and Gulf GM, including agenda coordination, material preparation, attendee coordination, and action tracking.
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Act as meeting secretary when required, including preparing agendas, capturing minutes, tracking decisions, and tracking follow-up actions.
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Serve as a central point of contact between the MEA VP, Gulf GM, leadership team, internal functions, external stakeholders, and visitors.
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Manage expense reports, vendor invoices, procurement requests, purchase orders, and other administrative financial processes directly related to the MEA VP and Gulf GM in line with company policies.
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Maintain executive records, distribution lists, filing systems, shared folders, and business documentation for the MEA VP and Gulf GM to support compliance and operational efficiency.
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Support executive office coordination needs in Dubai for the MEA VP and Gulf GM, including visitor arrangements, meeting-room logistics, technology setup, catering requests, and local vendor coordination when required.
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Track selected leadership actions, deadlines, and follow-ups to support timely closure of priorities owned by the MEA VP and Gulf GM.
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Handle sensitive and confidential business, employee, financial, and leadership information with the highest level of discretion.
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Act as a gatekeeper and trusted partner to help align access, decisions, and leadership time with business priorities.
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Represent the leaders and Amgen professionally with internal and external stakeholders, reflecting strong judgment and cultural awareness in the UAE and wider MEA region.
Win
We are all different, yet we all use our unique contributions to serve patients. The Sr Executive Assistant professional we seek is a teammate with these qualifications:
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Bachelor’s degree and 2 years of directly related executive administrative experience
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OR
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Associate’s degree and 6 years of directly related executive administrative experience
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OR
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High school diploma / GED and 8 years of directly related executive administrative experience
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Strong organizational and time-management skills with the ability to manage multiple priorities, deadlines, and stakeholders.
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Proven experience supporting senior executives in a multinational, matrixed, or regional business environment.
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Advanced calendar management, travel coordination, correspondence, meeting preparation, and follow-up management capabilities.
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High proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word, Excel, Teams, and virtual collaboration tools.
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Financial and process discipline for handling expenses, invoices, procurement requests, budgets, and administrative tracking.
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Excellent written and verbal English communication skills, with the ability to draft clear, polished, and confidential communications.
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Ability to work from Dubai and flex across Gulf, MEA, and global time zones when business needs require.
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Familiarity with procurement, expense, document management, or collaboration systems used in large organizations.
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Experience in healthcare, pharmaceutical, biotechnology, or another highly regulated multinational environment.
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Knowledge of UAE/Gulf business etiquette, local vendor coordination, visitor handling, and regional travel or visa arrangements.
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Arabic language skills or strong regional cultural awareness are an advantage.
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High degree of professionalism, discretion, integrity, and sound judgment.
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Excellent interpersonal skills with the ability to build trusted relationships across diverse teams and senior stakeholders.
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Proactive problem-solving mindset with the ability to anticipate needs, remove barriers, and follow through independently.
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Adaptability, resilience, and composure in a fast-paced environment with changing priorities.
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Collaborative mindset and service orientation, with confidence to communicate clearly and respectfully at all levels.
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Amgen
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Amgen Inc. is an American multinational biopharmaceutical company headquartered in Thousand Oaks, California. The company is ranked 18th on the list of largest biomedical companies by revenue. The name "AMGen" is a portmanteau of the company's original name, Applied Molecular Genetics.
Source: Wikipedia
