Stock Administrator

What You’ll Do

• Monitor daily data integrations between Workday, E*TRADE, and Equity Edge Online, and validate records for accuracy and completeness.
• Resolve integration and data issues by working with internal partners and external vendors in a timely, well-documented way.
• Maintain accurate equity records in Equity Edge Online.
• Complete all required reconciliations for each reporting period.
• Support restricted stock unit releases through data analysis and validation, including review of account activation status, W-8BEN completion, and foreign disbursement coding.
• Prepare recurring and ad hoc equity reports for Finance, Accounting, Payroll, Legal, and People Operations to support planning, reporting, and compliance needs.
• Respond to stock-related HelpLab cases as the first point of contact, triaging questions and providing clear, accurate support to GitLab team members.
• Perform SOX key report completeness checks and maintain documentation that supports equity-related controls, reconciliations, and audit requests.
• Drive process improvements that make stock plan operations more efficient, transparent, and reliable across global workflows.

What You’ll Bring

• Experience in equity compensation administration, public accounting, or SOX and internal audit work with exposure to equity transactions, compliance reporting, or stock-based compensation testing.
• Working knowledge of SOX control and audit documentation standards, including preparation of work papers that clearly show calculations, assumptions, and supporting detail.
• Familiarity with E*TRADE and Equity Edge Online, with exposure to Equity Edge Online workflows considered helpful.
• Strength in data analysis, reconciliation, and validation, including work with large datasets in Microsoft Excel or Google Sheets.
• Ability to manage detailed, high-volume workflows with accuracy in an audit-sensitive environment.
• Communication skills that support effective collaboration with Finance, Payroll, Legal, and People Operations in a remote, asynchronous setting.
• Comfort supporting team members directly through written explanations, issue triage, and equity-related communications.
• Openness to relevant experience from adjacent backgrounds and willingness to complete CEP Level 1 certification within 18 months of employment; current CEP candidates or holders are preferred.