US Accounts Payable Assistant (South Africa)

ABOUT THE ROLE

You'll be the first set of eyes on every invoice — monitoring the AP inbox, entering data into the Transportation Management System (TMS), and flagging anything that doesn't add up. You'll keep records organized, maintain Notice of Assignment and Letter of Release documents in the system, and partner with the finance team to resolve issues quickly.

You'll learn the Ascend platform (training provided) and grow into a trusted contributor on the AP workflow. This is the role where careful, consistent work matters more than years of experience — if you take pride in getting the small things right, you'll thrive here.

The Ideal Candidate

• You catch the typo, the missing PO, the duplicate invoice — and flag it before it ships
• You stay on top of an inbox without letting anything slip
• You write clear, short emails that get a clean answer back
• You learn new systems quickly and aren't afraid to ask questions
• You take ownership of your queue, not just your tasks

WHAT YOU'LL OWN

AP Inbox & Communication

Keep the front door of AP clean and responsive.

• Monitor and maintain the AP inbox; review and respond to incoming emails promptly
• Communicate discrepancies or missing information to the right teammate by email
• Track outstanding items through to resolution

Data Entry & TMS Accuracy

Get the data right the first time.

• Enter invoice and payment data into the TMS accurately and on schedule
• Review transactions for accuracy; spot and flag mismatches, duplicates, or missing fields
• Maintain Notice of Assignment and Letter of Release records within the system

Systems & Tools

Build proficiency in the tools the team relies on.

• Learn and use the Ascend platform to support AP processes (training provided)
• Work confidently in Microsoft Outlook and Excel daily

Documentation & Records

Leave a trail anyone can follow.

• Keep digital records organized, naming consistent, and supporting docs filed in the right place
• Support the finance team with additional administrative tasks as needed

WHAT YOU'LL BRING

• High school diploma or equivalent required; coursework in accounting or finance preferred
• Strong attention to detail and accuracy in data entry
• Ability to manage multiple tasks and prioritize effectively
• Clear and professional written communication skills
• Proficiency in Microsoft Office (especially Outlook and Excel)
• Confident written and spoken English
• Comfortable working U.S. business hours (night shift, PH-based)

Preferred (nice to have)

• Prior experience in accounts payable, data entry, or administrative support
• Experience with TMS or Ascend systems
• Background in logistics, transportation, or factoring/finance industries