Workplace Coordinator (R-19472)

Responsibilities

• Act as Office workplace representative & customer point of contact.
• Provide reception services, welcome guests and visitors, providing support managing their enquiries in a professional and courteous manner
• Championing site rules and being the first point of contact for all safety and security enquiries (including CCTV, keys, access badge control & health & safety matters), inductions, access card & key deployment
• Coordinating catering, incoming & outgoing mail, any other 3rd party office services, stock control as required
• Facilities administration on supplier contracts, procurement process and invoicing, assisting in organizing the facilities elements of any office events and other administration relating to facilities matters.
• Supervise and coordinate maintenance and cleaning works, contractors and landlord.
• Ensure clear office communication is provided to the site and leadership team in workplace matters.
• Managing and prioritising tasks and queries as part of the day-to-day role, putting in place best practices in workplace management.
• Understand ESG company objectives, ISO Standards and ensure record keeping of data collection and records, support the organizing local environmental events and initiatives at office.
• Implement office efficiency strategies, including workplace setup, supplies and building management. Be the first point of contact for employees with queries about their workspace or office supplies.

Essential Skills and / or qualifications

• At least 4 years’ professional experience operating in and providing support in a fast paced office environment or in hospitality industry.
• Understanding of Health & Safety Regulations and First Aid, Fire warden qualification preferred.
• Highly organized and detail-oriented, with a knack for managing a variety of admin tasks
• efficiently.
• Excellent customer service, planning, organizational and interpersonal skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite skills
• Show an ownership mindset in everything you do. Be a problem solver, be curious and be
• inspired to take action. Be proactive, seek ways to collaborate and connect with people and teams in support of driving success.
• Continuous growth mindset, keep learning through social experiences and relationships with stakeholders, experts, colleagues and mentors as well as widen and broaden your competencies through structural courses and programs.
• Where applicable, fluency in English and languages relevant to the working market.