Administrative Assistant

About the role

We are looking for a highly organized and proactive Administrative Assistant to support 2-3 VP-level leaders at Replit. This role is ideal for someone who enjoys creating structure, keeping teams organized, and ensuring leaders can focus on their highest-impact work.

You will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Success in this role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

What You'll Do

Administrative Support

• Manage calendars for VP-level leaders, including scheduling meetings and resolving conflicts.
• Coordinate internal and external meetings across multiple stakeholders and time zones.
• Arrange travel, accommodations, and itineraries.
• Process expense reports and support other administrative tasks as needed.
• Help leaders stay organized by tracking action items, deadlines, and follow-ups.

Team & Meeting Coordination

• Coordinate team meetings, offsites, and other team events.
• Prepare agendas, meeting materials, and notes when needed.
• Assist with onboarding logistics for new team members.
• Support quarterly planning sessions, team reviews, and other recurring team operating rhythms.

Operational Excellence

• Maintain documentation, team resources, and organizational systems.
• Help improve administrative processes and workflows to increase efficiency.
• Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems.

Communication & Collaboration

• Serve as a reliable point of contact for scheduling and coordination needs.
• Communicate professionally with employees, candidates, customers, and external partners.
• Build strong working relationships across the organization and contribute to a positive team experience.

Required Skills & Experience

• 2–3 years of experience in an administrative, coordinator, office management, or operations role.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and adapt quickly to changing needs.
• Experience with Google Workspace, Slack, Notion, or similar productivity tools.
• Strong judgment and discretion when handling sensitive information.

Preferred Qualifications

• Experience supporting leaders or teams in a high-growth technology company.
• Experience coordinating events, offsites, or team meetings.
• Comfortable creating presentations, documents, and spreadsheets with a high degree of accuracy.
• Demonstrated ability to anticipate needs and proactively solve problems.

What Success Looks Like

• Leaders are well-supported, organized, and able to focus on strategic priorities.
• Meetings, travel, and team events run smoothly and efficiently.
• Administrative processes are reliable, scalable, and continuously improving.
• Team members have a positive experience working with and receiving support from you.

This is a full-time role that can be held from our Foster City, CA office. The role has an in-office requirement of Monday, Wednesday, and Friday.