Original listing text, shown exactly as published by the company.
Required Qualifications
- High School Diploma or GED.
- Minimum two (2) years of administrative, office support, legal office, customer service, or related experience.
- U.S. Citizenship.
- Valid State-Issued Driver’s License.
- Ability to successfully complete a Department of Justice background investigation.
- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Proficiency with Microsoft Office Suite, including:
- Word
- Excel
- Outlook
- PowerPoint
- Teams
- Experience using Adobe Acrobat or ability to quickly learn PDF document management tools.
- Ability to operate office equipment including computers, printers, copiers, scanners, and mail processing equipment.
- Ability to work effectively under deadlines and changing priorities.
Preferred Qualifications
- Experience supporting a Federal agency, legal office, law firm, courthouse, or professional services organization.
- Experience with records management, mail processing, inventory management, logistics coordination, or facilities support.
- Experience coordinating meetings, visitors, vendors, and office operations.
Primary Responsibilities
Administrative Operations Support
- Serve as a primary or alternate point of contact for front office administrative operations.
- Greet and assist visitors, vendors, contractors, and employees.
- Answer, screen, and route incoming telephone calls.
- Monitor shared administrative mailboxes and distribute requests appropriately.
- Maintain visitor logs and support visitor access procedures.
- Coordinate conference room scheduling and meeting logistics.
- Provide administrative and clerical support to management and staff.
Facility and Logistics Support
- Coordinate maintenance requests and service calls.
- Assist with office moves, workstation setup, and furniture reconfiguration.
- Conduct routine inspections of office and storage areas.
- Support inventory and accountability of office furniture, equipment, and supplies.
- Assist with fleet vehicle coordination, maintenance scheduling, and recordkeeping when required.
Supply and Inventory Support
- Receive, track, store, and distribute office supplies and equipment.
- Monitor inventory levels and identify replenishment requirements.
- Maintain organized supply rooms and storage areas.
- Assist with property accountability and inventory documentation.
Mail and Records Support
- Process incoming and outgoing mail and packages.
- Support overnight shipping activities and mail distribution procedures.
- Assist with records management and document organization activities.
Security and Access Coordination
- Support office access control procedures.
- Coordinate visitor access, keys, and access cards.
- Report security, safety, and facility concerns to management.
Physical Requirements
This position requires regular movement throughout office and storage areas. Duties may include standing, walking, bending, lifting, carrying, and moving office furniture, supplies, equipment, and materials weighing up to 80 pounds, with or without assistance.
COMPENSATION: Pay and benefits information for this position will be provided to interested candidates that apply. Arcetyp offers a package of compensation and benefits to full-time salaried employees. Pay and Benefits from our client: we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.
Arcetyp is an Equal Opportunity Employer and we highly value diversity of our workforce. We accept resumes from all interested parties and consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, sexual preference, personal appearance, family responsibility, the presence of a non-job-related medical condition or physical disability, matriculation, political affiliation, veteran status, or any other legally protected status.
