Events & Brand Coordinator

What You'll Do

• Own the execution layer of every event: vendor follow-ups, contracts chased to signature, COIs collected, RSVPs tracked, shipping and logistics coordinated end to end
• Build and maintain the run-of-show for each activation so nothing falls through the cracks
• Be the day-of operational lead on setup, making sure every detail matches the vision
• Source and manage merch and swag production end to end: get quotes, manage vendors, track proofs, hit deadlines, and handle fulfillment from order to doorstep
• Keep an eye on merch inventory and reorder timelines so we're never scrambling before an event
• Keep vendors moving and on schedule so deadlines never slip quietly
• Track every open logistics item across multiple events and merch runs at once and surface risks early
• Keep the trains running so we can keep pushing the creative direction further together

What We're Looking For

Ferociously organized. This is the whole job. You track dozens of moving pieces across multiple events without dropping any of them, and you have a real system for it, not just good intentions. Things don't slip when you're on them.

Reliable to a fault. When you own something, it gets done, and nobody has to chase you. The thing we're buying is the ability to stop worrying whether a detail got handled. References will confirm you're the person who never lets the ball drop.

Fast, low-ego, and energized by execution. You genuinely like making someone else's vision real. You'd rather perfect than originate, you take direction well, and you move quickly without needing every step spelled out.

You sweat the small stuff. You're the person who catches the typo on the menu and notices the name tags are out of order. Details are not beneath you, they're the point.

Backgrounds that often do well: events coordinators, production assistants, executive assistants who've owned event logistics, anyone who's been the dependable operational engine behind something complex.

What We're NOT Looking For

• Someone who doesn't light up when handed a list and the freedom to crush it
• Anyone you'd have to chase or remind
• People who need a fully-scoped checklist before they can move

A Note On PaceWe're a small team doing a lot. Roles here are loosely defined on purpose, you'll own things that don't have a clear owner yet, and that's a feature, not a bug. Events move fast and things break on the day, so we need someone who stays calm when the AirTags are arriving on Sunday and the dinner is Monday. If you want to be the operational force behind some of the most talked-about activations in AI, let's talk.