Executive Assistant

Key Responsibilities

• Manage complex calendars across multiple organizations and priorities
• Monitor and manage email communications, flagging urgent matters and drafting responses when needed
• Track projects, deliverables, milestones, and ongoing commitments
• Maintain visibility across all executive responsibilities and ensure consistent follow-through
• Coordinate meetings, prepare agendas, and document action items and next steps
• Serve as a key coordination point across internal teams and external stakeholders
• Build and maintain lightweight systems to improve organization and accountability
• Proactively identify risks, delays, and bottlenecks before they escalate
• Learn and adopt new tools and platforms as required
• Independently resolve issues using documentation, research, and available support resources

Requirements

• 3–5 years of experience supporting senior executives, founders, or partners in an EA or similar role
• Excellent organizational skills and strong attention to detail
• Strong written and verbal English communication skills
• Proven ability to manage multiple priorities in fast-paced environments
• Strong critical thinking and problem-solving ability
• High level of discretion and professionalism in handling confidential information
• Ability to work independently in a remote setting with minimal supervision
• Proficiency in Microsoft Office and Google Workspace

Preferred Qualifications

• Experience supporting executives managing multiple businesses or functions
• Background in consulting, legal, finance, investment, or advisory environments
• Experience setting up or improving task management systems and workflows
• Exposure to startup or high-growth entrepreneurial environments

What Success Looks Like

• The executive has full confidence that commitments and deadlines are consistently tracked and executed
• Multiple organizations remain organized despite competing priorities
• Communication is timely, clear, and proactive…