Original listing text, shown exactly as published by the company.
Responsibilities
Executive Support
- Manage complex, dynamic calendars for multiple C-suite executives — proactively resolving conflicts, prioritizing requests, and anticipating scheduling needs before they arise
- Coordinate domestic and international travel logistics including flights, hotels, ground transportation, and itineraries
- Prepare executives for meetings by compiling briefing documents, agendas, background materials, and talking points
- Handle correspondence, draft communications, and respond to inquiries on behalf of executives with appropriate judgment and discretion
- Track action items and follow-ups from executive meetings to ensure nothing falls through the cracks
Operational & Administrative Excellence
- Process expense reports and manage reimbursements accurately and on schedule
- Coordinate logistics for leadership team meetings, offsites, board prep, and company-wide events — including venue sourcing, catering, tech setup, and materials
- Maintain organized filing systems and document management for executive-level materials
- Support onboarding for new senior leaders and manage relationships with key external stakeholders and vendors
Cross-Functional Coordination
- Serve as a key point of contact across Brightline's teams on behalf of supported executives
- Partner with other executive assistants and operations staff to ensure seamless coordination across the leadership team
- Handle confidential and sensitive information with the highest level of integrity and discretion
- Identify opportunities to streamline processes and improve the efficiency of executive operations
Requirements
- 5+ years of experience as an executive assistant, ideally supporting C-suite leaders in a fast-paced, growth-stage environment
- Exceptional organizational skills and a proven ability to manage competing priorities across multiple executives simultaneously
- Strong written and verbal communication skills — comfortable drafting polished communications on behalf of senior leaders
- High emotional intelligence and the ability to work effectively with a wide range of personalities and communication styles
- Absolute discretion and sound judgment when handling sensitive, confidential information
- Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and virtual meeting tools (Zoom, Slack)
- Proactive, solutions-oriented mindset — you spot problems before they happen and come prepared with options
- Preferred: Experience in healthcare, health tech, or a mission-driven startup environment
