Original listing text, shown exactly as published by the company.
Key Responsibilities
- End-to-End Payroll Processing: Own and manage the flawless execution of all regular and off-cycle payroll runs for Prompt and all of its subsidiaries, ensuring 100% accuracy and timely distribution.
- Payroll Registrations & Compliance: Actively manage, establish, and maintain payroll tax registrations across all federal, state, and local jurisdictions.
- System Administration: Serve as the hands-on primary administrator for our payroll software (Rippling), maintaining backend configuration and ensuring system data matches financial realities.
- Data Integrity & Auditing: Input, audit, and maintain precise employee payroll data (including hours, deductions, bonus
es, garnishments, and tax withholdings) across all systems.
- Payroll Inquiry Management: Monitor the payroll inbox to directly troubleshoot and resolve employee inquiries strictly regarding paychecks, taxes, direct deposits, and deductions.
- Reporting & Auditing: Generate standard and ad-hoc payroll reports to support accounting reconciliation and leadership compliance reviews.
- Record Keeping: Securely organize and maintain highly confidential payroll documents, records, and files in strict compliance with retention laws.
Education & Experience
- Required: 5+ years of dedicated, end-to-end payroll processing experience (7+ years strongly preferred).
- Deep, proven expertise in managing multi-state payroll, payroll tax compliance, and entity registrations across multiple jurisdictions.
- Advanced, hands-on administrative proficiency with modern payroll software, with a strong preference for Rippling.
- Experience operating as the sole or primary payroll owner for an organization and its subsidiaries.
Skills & Competencies
- Organization & Attention to Detail: Exceptional organizational skills with the absolute ability to manage multiple tasks, prioritize effectively, and meet strict payroll deadlines.
- Technical Proficiency: Comfortable managing and navigating payroll software systems and tools, with strong Google Sheets skills for data reporting and analysis.
- Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally and discreetly with employees at all levels of the organization.
- Problem-Solving: A proactive, resourceful mindset with the ability to troubleshoot and resolve system or data issues independently.
- Confidentiality: A strict commitment to handling highly sensitive financial and employee information with utmost discretion and integrity.
- Adaptability: Thrives in a fast-paced, dynamic environment and is open to taking on new administrative challenges and responsibilities.
- Collaboration: A team player who works effectively across internal departments and alongside external vendors.
