Personal Assistant to CEO (Personal / Home Focus)

You will work alongside the Executive Assistant, with a clear division of responsibilities

This role: Personal + household + life management

Executive Assistant: Business operations

The ideal candidate is highly anticipatory, resourceful, and takes pride in solving problems before they arise.

Key Responsibilities

Personal & Household Management (CORE)

Manage family calendars (CEO, spouse, children)

Coordinate school communications, activities, and reminders

Schedule appointments (medical, personal, fitness, etc.)

Organize playdates, events, and household logistics

Handle day-to-day personal administration

Calendar & Scheduling

Coordinate and manage personal scheduling with precision

Ensure calendars are optimized, conflict-free, and efficient

Proactively identify and resolve scheduling issues before they arise

Communication & Coordination

Manage personal correspondence with speed, discretion, and accuracy

Handle follow-ups and ensure nothing falls through the cracks

Communicate clearly and professionally on behalf of the CEO

Proactive Support & Anticipation

Anticipate needs before they arise and take action

Identify inefficiencies and improve workflows

Act as a problem-solver, not just a task executor

AI & Efficiency Optimization (IMPORTANT)

Use AI tools (e.g., ChatGPT, Claude) to improve efficiency

Build systems, trackers, and workflows using AI

Balance AI usage with critical thinking and accuracy

Collaboration

Work closely under the Executive Assistant

Support overflow tasks and special projects when needed

Contribute to a smooth, well-structured support system

What We’re Looking For

Exceptional attention to detail

Strong written communication (polished, warm, professional)

Ability to manage multiple priorities simultaneously

High level of discretion and good judgment

Self-starter mindset — able to figure things out independently

Highly proactive and anticipatory approach

Comfortable working in a fast-paced environment

AI-savvy or open to learning AI tools (non-negotiable mindset)

Nice to Have

Previous experience as a Personal or Household Assistant

Experience managing family logistics

Exposure to luxury hospitality or travel environments

Strong systems/process mindset