Property Officer

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

May be responsible for one or more of the following

Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence

Schedule and coordinate meetings/special events, as requested

Assist in lease administration activities, including tenant contacts and insurance information; generate reports

Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with C&W’s policies and procedures

Prepare and code invoices for Property Manager’s approval

Ensure office is stocked with office supplies and other required items to maintain the office

Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software

Track and file contracts and insurance certificates; maintain follow-up system for expirations

Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders

Maintain the property purchase order system

Maintain lease and contract files, as well as other files located within the property management office

Promote and foster positive relationships with tenants and clients and track service calls as required

Assist with monthly and quarterly management reports as well as annual budget preparation

Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

KEY COMPETENCIES

1. Communication Proficiency (oral and written)2. Customer Focus (internal and external)3. Organization Skills4. Interpersonal Skills5. Initiative6. Multi-tasking

IMPORTANT EDUCATION

High school diploma/GED equivalent; Bachelor Degree preferred

IMPORTANT EXPERIENCE

Customer service experience preferred

ADDITIONAL ELIGIBILITY QUALIFICATIONS

Proficiency in Microsoft Office Suite

Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

WORK ENVIRONMENTThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions.…