Original listing text, shown exactly as published by the company.
The opportunity
As our first Delivery PMO, you will be the cornerstone of support for our Project Managers, playing a vital, hands-on role in the daily operations of our public sector portfolio. This position is focused on providing direct, day-to-day administrative and project support, ensuring our Project Managers can deliver with maximum efficiency. If you are a proactive and detail-oriented PMO who thrives on being at the center of project delivery and supporting a team, this role is for you.
Your core responsibilities will include
- Hands-On Project Support: Serve as the primary point of contact for Project Managers, providing daily administrative support to help them generate project financial data, create reports, and manage project documentation.
- Centralized Reporting and Administration: Take ownership of generating and distributing standardized project reports, managing portfolio-level communications, and handling attestations across government frameworks to keep stakeholders and executives informed.
- Practical Risk and Issue Coordination: Assist Project Managers by maintaining centralized risk and issue logs, tracking action items, and ensuring all administrative aspects of risk management are kept up-to-date.
- Performance Tracking: Actively monitor project progress against baselines, milestones, and KPIs. Your focus will be on the administrative tracking of time, budget, and scope to provide clear and concise performance data to management.
- Process and Standards Implementation: Support the consistent application of our project management methodologies by maintaining and updating templates, standards, and best practice guides for our secure projects.
- Team Enablement: Act as a key resource for our project teams, sharing knowledge of Quantexa’s project management framework and providing practical, on-the-ground support to enhance project performance and efficiency.
- Continuous Improvement Support: Assist in identifying areas for process improvement by analyzing project delivery from an administrative perspective, helping teams apply best practices to boost efficiency across security-cleared projects.
A typical day in this role would involve
- Portfolio Coordination & Support: Assisting the Public Sector Delivery Manager by coordinating with the Finance and Services Operations teams on key portfolio reporting, including financial performance, time tracking, and risk management. You will also partner with the Delivery and Go-To-Market teams to help plan and prepare for upcoming projects.
- Security & Compliance Administration: Handling the administrative tasks that maintain our secure delivery capability. This includes managing clearance attestations, tracking compliance with internal policies and government frameworks, and reviewing new government bids to identify and flag reporting obligations for the wider team.
- Governance & Process Management: Maintaining the core governance processes for the portfolio. This involves managing the administrative side of project onboarding, supporting project audits, and maintaining documentation for work sub-contracted to our Alliance Partners.
- Resource Mobility Coordination: Acting as a key administrative liaison for our project teams' mobility and resourcing needs, including the coordination of visa and accommodation arrangements to ensure delivery continuity.
- Process Improvement Support: Assisting in identifying opportunities for greater transparency and efficiency in our delivery processes and supporting the team in the implementation of these improvements.
What you’ll bring.
You are
- Self-motivated, Analytical, and Energetic: You are a driven individual who brings high energy and enthusiasm to your work. You have a genuine ambition to grow and are focused on making a tangible impact.
- Execution and Support Focused: You have a proactive, hands-on mindset geared towards providing exceptional support. You excel at turning the needs of your Project Managers into clear, actionable tasks and thrive on driving enhancements and positive changes.
- An Excellent Communicator: You possess strong written and verbal communication skills, with a particular talent for summarizing key details into concise, executive-level reporting.
- A Natural Collaborator: You are skilled in stakeholder management and enjoy working within a matrix structure across different teams, customers, and partners. People genuinely love working with you because you make collaboration seamless.
- A Curious Problem-Solver: Naturally inquisitive, you always look for the "why" and are adept at juggling multiple tasks. You have a sharp focus on continuous improvement and are always seeking ways to optimize processes.
- Experienced in Government/Public Sector (Preferable): While not essential, previous experience working within government or public sector environments would be highly beneficial.
Your technical skills include
- Proven PMO Experience: You have proven experience delivering value as part of an effective PMO function, ideally within a fast-paced professional services or technology environment. You know what "good" looks like and are excited to help us get there.
- Familiarity with PSA Systems: You have experience with Professional Services Automation (PSA) systems such as Kimble (Kantata) and other resource management tools.
- Strong Data Skills: You have strong Excel skills and are proficient with data visualization tools like Power BI (or similar) for creating insightful dashboards.
Desirable Skills
- Awareness of Agile Methodologies: While not essential, a general awareness of Agile or Scrum methodologies and the enterprise software delivery lifecycle is a plus.
- Project Management / PMO Qualifications (Desirable)
- Recognized qualifications such as PMP or PRINCE2 for project management.
- P3O or PMO-CP for PMO governance and delivery best practices.
This role has a mandatory requirement for Security Check (SC) level clearance. Candidates must already hold SC or be eligible to obtain it.
