Senior Sales Ops Admin (R5232)

What we are looking for

• Exceptional Organizational Skills: Manage tracking, documentation, scheduling across proposal efforts.
• Confident team leader: Manage and direct coordination across cross-functional and distributed stakeholders.
• Exceptional communicator: Strong and succinct technical writing paired with confident verbal communication skills.
• Extreme ownership: Serve as the primary cross-functional lead for Sales Operations admin, process and coordination.
• Attention to detail: Ensure accuracy across systems and maintain clear and complete documentation.

What you'll do

• Balance multiple priorities in a dynamic, fast-paced environment, including administrative support, proposal management, and process improvement.
• Manage and maintain deal tracking, ensuring records are accurate and audit-ready.
• Coordinate deal setup, assignment and supporting documentation across systems.
• Oversee charge code creation and lifecycle tracking.
• Support pipeline tracking, reporting, and operational data analysis for forecasting and planning.
• Coordinate cross-functional reviews, including scheduling, logistics, and documentation of key decisions and approvals.
• Serve as a primary point of contact for review processes and related stakeholder communications.
• Maintain approval workflows, compliance matrices, and stakeholder records.
• Develop and support technical content for requests for information (RFI), proposals, and presentations, including formatting, editing , and knowledge management.
• Partner cross-functionally (BD, legal, finance, engineering, etc.) to support proposal execution, process improvements, and business development operations.

Required qualifications

• 2-4 years of relevant experience in government proposals or related work.
• Bachelor's degree in business, marketing, engineering or equivalent experience.
• Experience with proposal methodologies (e.g. Shipley), compliance matrices, and implementing project management tools and processes.
• Strong analytical and quantitative problem-solving skills, with demonstrated aptitude for data-driven work.
• Ability to develop and support technical content for RFIs, abstracts, and proposal materials.
• Strong written and verbal communication skills, with the ability to convey complex ideas clearly.
• Ability to collaborate effectively across teams and work with stakeholders at all levels.
• Demonstrated ownership, reliability, and ability to adapt in a fast-paced, dynamic environment.
• Proven track record of teamwork, professionalism, and maintaining high standards of performance and integrity.

Preferred qualifications

• Experience managing Foreign Military Sale and Direct Commercial Sale proposals.
• Strong technical background especially with Unmanned Aircraft Systems (UASs) and software.
• You have demonstrated thorough understanding and knowledge of the military operations and the acquisition process that allows you to maintain strong customer relations.
• Demonstrated understanding of specific DoD operational scenarios and systems.
• Understanding of international markets/geopolitical trends to drive international business strategy
• Active DoD security clearance.